Consent to Personal Data Processing

By ticking the box next to this text in Mailtalk , including the web client at https://admin.mailtalk.ru/ and the programming interface at https://api.mailtalk.ru/ ("Mailtalk"), before connecting my first mailbox to it, I, acting freely and in my own interest and confirming that I have legal capacity, give my consent to the processing of my personal data (the "Consent") to individual entrepreneur Ruslan Khuvazhievich Krylov (OGRNIP 322774600593457, INN 772373909220; address: 127015, Moscow, Novodmitrovskaya Street 2, building 6, apartment 470, Russian Federation; email: hello@mailtalk.ru) (the "Operator"), on the following terms:

  1. The Consent covers processing both by automated means and without them. It is given before I connect my first mailbox, by ticking a box in Mailtalk next to a link to the text of the Consent. The Operator records the version of the Consent text, its language, and the time and IP address the Consent was given from.

  2. The Consent covers the following personal data:

  • account data: email address and whether it is confirmed, username, a link to my profile picture, a hash of my password - if I signed up with an email address;
  • data passed by the sign-in provider I choose (GitHub, Yandex ID, VK ID or Google): my account ID at the provider, the email address the provider vouches for, my GitHub login, a link to my profile picture;
  • data for confirming my email address and resetting my password: a hash of the code, its expiry and the number of attempts to enter it;
  • session data: IP address, browser information, time of sign-in;
  • data of the mailboxes I connect: email address, display name, login, email provider, IMAP and SMTP server settings, app password;
  • mail content: a copy of the messages in the Inbox and Sent folders from the 90 days before a mailbox is connected and of the messages that arrive after that - subjects, dates, names and addresses of senders and recipients, message text and attachments, and the messages and files I send through Mailtalk;
  • data that Mailtalk and the language model produce from my mail: summaries, tasks and due dates, priorities, categories, suggested replies, fragments of text with their vector representations for search;
  • my search queries, questions about my mail and instructions for a reply;
  • usage data: usage events and daily activity marks;
  • the record of this Consent: the version of its text, its language, and the time and IP address it was given from.

  1. Purpose of processing: to provide me with the features of Mailtalk - signing up, signing in, confirming my email address, resetting my password and keeping my account, sending me service emails, receiving messages from the mailboxes I connect, sorting them and setting priorities, summaries, tasks, search, answers to questions about my mail, suggested replies and sending messages on my command - and to keep Mailtalk working and secure, understand how it is used and answer my enquiries.

  2. The processing may include collection, recording, organisation, storage, adaptation, retrieval, use, disclosure, anonymisation, restriction, erasure and destruction.

  3. I agree that the Operator may entrust the processing of my personal data to, and disclose it to:

  • Yandex.Cloud LLC (Russian Federation) - to have the text of my messages analysed by the language model and to compute vector representations of text, in the Russian Federation;
  • Fly.io, Inc., Neon, Inc., Upstash, Inc. and Tigris Data, Inc. - to host the Mailtalk servers, the database, the Redis storage and attachment files; the servers, the database and the Redis storage are located in Frankfurt am Main, Germany;
  • Resend (United States) - to send service emails with the confirmation code, a notice of an existing account and the password reset code: the recipient's email address and the text of the email;
  • my email provider - when a message is sent or its read status is changed on my command.

  1. I agree to the transfer of the personal data listed in clause 2 outside the Russian Federation and outside my country of residence - to Germany, to the Russian Federation and to the companies listed in clause 5 that are incorporated in the United States - to the extent needed to host and run Mailtalk.

  2. I understand that my messages contain personal data of other people - their senders and recipients - and that the Operator processes it as part of my mail as described in section 4 of the Privacy Policy. By connecting a mailbox I confirm that I am entitled to use it.

  3. The Consent is valid for as long as I use Mailtalk and for 1 (one) year after I stop, or until I withdraw it. Mailbox data and mail content are processed while the mailbox is connected to Mailtalk.

  4. I may withdraw the Consent at any time by writing to the Operator at the address above or at hello@mailtalk.ru. Withdrawing the Consent means I stop using Mailtalk; my personal data is then deleted as described in section 10 of the Privacy Policy. Withdrawal does not affect the lawfulness of processing before it.

  5. After I withdraw the Consent, the Operator may continue processing my personal data only where applicable law allows it without my consent.

How personal data is processed is described in the Privacy Policy: https://www.mailtalk.ru/en/policy/privacy.